When an employee experiences a DOT drug or alcohol testing violation, your organization needs a qualified Substance Abuse Professional (SAP) who understands federal regulations, communicates clearly, and provides reliable documentation.
American River Wellness LLC provides DOT-qualified SAP evaluations and return-to-duty process support for employers, transportation companies, and safety-sensitive workplaces. Led by Graham Sargent, CEAP, CADC-III, ICADC, our practice combines extensive clinical experience with direct DER communication, secure reporting, and individualized recommendations.
Initial SAP evaluations are typically available within 72 hours of referral, subject to scheduling availability. Virtual evaluations are offered where permitted by applicable professional credentialing and regulatory requirements.
Why Employers Choose American River Wellness
Direct Access to an Experienced DOT-Qualified SAP
Employers work directly with Graham Sargent, CEAP, CADC-III, ICADC, a DOT-qualified Substance Abuse Professional with extensive experience conducting SAP evaluations for safety-sensitive employees.
Initial Evaluations Typically Within 72 Hours
We prioritize timely access to initial SAP evaluations, with appointments typically available within 72 hours of referral, subject to scheduling availability. Education or treatment recommendations and return-to-duty eligibility are determined individually based on federal requirements and clinical findings.
Consistent Communication With DERs
We provide defined case-status updates and communicate directly with Designated Employer Representatives (DERs), consistent with applicable confidentiality and DOT reporting requirements. Employers can also review our DOT compliance guide for trucking companies for additional information about federal safety and regulatory responsibilities.
Secure Documentation and Reporting
Our practice maintains documented procedures for securely delivering required initial and follow-up SAP reports and communicating relevant return-to-duty information to authorized employer representatives.
Qualified Backup Coverage
We maintain qualified backup arrangements to help support service continuity when the primary SAP is unavailable. Evaluations, reporting, and any reassignment remain subject to applicable DOT requirements.
How Our Employer Referral Process Works
- Employer Referral and Initial Coordination
The employer or Designated Employer Representative (DER) contacts American River Wellness to coordinate an SAP referral. We explain the evaluation process, scheduling options, required documentation, and the respective responsibilities of the employer and employee. - Initial SAP Evaluation
The employee meets with a DOT-qualified SAP for an individualized clinical evaluation. The SAP determines appropriate education and/or treatment recommendations based on the assessment and applicable DOT regulations. - Education or Treatment and Progress Monitoring
The employee completes the prescribed recommendations. The SAP monitors progress and obtains appropriate documentation from education or treatment providers while maintaining required confidentiality. - Follow-Up SAP Evaluation and Reporting
After reviewing the employee’s compliance with the recommendations, the SAP conducts the required follow-up evaluation and determines whether successful compliance has been demonstrated. Required reports are provided to the DER, and applicable FMCSA Clearinghouse entries are completed. - Return-to-Duty Testing and Follow-Up Requirements
If successful compliance is established, the employee becomes eligible for the employer-authorized return-to-duty testing process. The employer or authorized C/TPA handles required testing and reporting. The SAP establishes the follow-up testing plan, which the employer implements if the employee returns to safety-sensitive duties.
Frequently Asked Questions for Employers
How quickly can an employee receive an initial SAP evaluation?
American River Wellness typically offers initial SAP evaluations within 72 hours of referral, subject to appointment availability. The time required to complete the overall SAP process depends on the individual’s clinical evaluation, recommendations, and demonstrated compliance.
Can our company refer employees from multiple states?
American River Wellness offers virtual SAP evaluations for eligible employees across the United States, subject to applicable professional credentialing requirements and DOT regulations. Contact our office to confirm availability and eligibility for an employee’s specific location.
What information will our Designated Employer Representative receive?
The DER receives the required SAP reports and appropriate case-status communications consistent with DOT regulations and applicable confidentiality requirements. Clinical information is disclosed only as authorized or required.
Does completing the SAP process allow an employee to return to safety-sensitive duties?
No. A SAP determination of successful compliance establishes eligibility for the required return-to-duty testing process. The employer must satisfy applicable DOT return-to-duty requirements, including a negative return-to-duty test, before allowing the employee to resume safety-sensitive duties.
Who is responsible for follow-up testing?
The SAP establishes the follow-up testing plan. The employer is responsible for implementing that plan if the employee returns to safety-sensitive duties. For FMCSA owner-operators, the designated consortium/third-party administrator (C/TPA) carries out applicable employer testing responsibilities.
Refer an Employee or Speak With a DOT-Qualified SAP
When your organization needs assistance with a DOT drug or alcohol testing violation, American River Wellness provides direct access to an experienced DOT-qualified Substance Abuse Professional.
We work with transportation companies, fleet operators, safety directors, and Designated Employer Representatives to coordinate SAP referrals, initial evaluations, required reporting, and return-to-duty process guidance.
Initial SAP evaluations are typically available within 72 hours, subject to scheduling availability.
Contact American River Wellness to discuss your organization’s referral needs and confirm availability for employees in your operating locations.
American River Wellness LLC
Phone: (916) 282-0866
Email: help@americanriverwellnessrecovery.com
Office: 3102 O Street, Suite 6, Sacramento, CA 95816